Do you send handwritten seasonal greetings to your clients?

It may sound to be very simple, regular stuff.  But it is surprising that still a large percentage of small businesses fail to use such an opportunity to strengthen their relationship with their clients on a personal level. And when I casually asked some of the culprits about the big problem that restricts them from acknowledging their clients, this is their surprising relevation:

• It is about time. Or shall I say (as I understand), mismanagement of time, since clients are the purpose of the business!
• Procastination. Almost every culprit claimed that he thought (I am really not sure if he is being truthful), but kept procastination and in no time the festive season was over.

But, if you are doing this, you are missing out on a great opportunity to make a personal contact with the "core of your business (i.e. your clients)" and saying them "Thank you" for the business they have given you. Not only it makes them feel special, it keeps you on top of their mind at all times, which can lead to more word-of-mouth and references.

But, its never late.
I will recommend that you:

• Plan out a small budget and some time for your special customers. BTW, if you can do it for all your customers, then go ahead and do it.
• Create a mailing list of all customers whom you wish to delight. Sign greeting cards personally. Do it much before the festive season (so that you do not forget this due to the big conference). Despatch them at the right time (or else have someone responsible for sending over these greetings on time).
• If your budget permits to spend 0.25% - 0.50% (I generally do spend this much) of your annual turnover, do send over seasonal gifts, sweets and wine to your special customers! You do not need to buy something very expensive. Just get across something special, which makes the day for your client and his family.

It makes your clients feel special and they remember you more often. And if they remember you more often, you get more business. Because timely recall and top-of-the-mind position will be the difference between you getting a deal over your competitor when the credentials, pricing and quality of service / product stands neck-to-neck.

I regularly hear about terms like Manager, Managing, Management, Management Team, etc. The dictionary term for manage is "cope: come to terms or deal successfully with" and "pull off: be successful; achieve a goal"

In my opinion, the word ‘manage‘ makes me think about:

• Control,
• Status Quo,
• Monitoring
• Come to terms

Somewhere it reflects a sense of compulsion, where someone else is setting the goal for you. It sounds like "ensure that it stays on track". I somehow find managing limits a person and his role to retain the lead.

Therefore, to get the lead, you need leaders!
Leaders are a different breed. They manage less. Instead, they lead.

The word ‘lead’ makes me visualize

• Energy,
• Execution,
• New,
• Inspiration.

When I think of a leader, I visualize someone who:

• Set the vision and inspire people.
• Set long term goals.
• Does not control the outcome.
• Trust people around him.
• Win trust of team members by setting examples
• Manages less.

So, to build / grow a company, you need leader(s). And to manage one, you need managers! Mostly, leaders are not good managers and they should not overstretch themselves for that role.  

Leaders are like creators.
Managers are like Accumulators.

You cannot run a company without either. So make sure that your company has both!

A quick tip for budding entrepreneurs:

If your business starts at the right time, you can extract maximum growth by getting ready when the industry segment gets the peak demand. I strongly suggest that a new business should be started during the "low-tide", i.e. when markets are not doing well and industry sentiments are not positive. It helps in many ways:

1. You can get the best talent available in the industry due to lay off by major players.

2. You will not have major competition and you can prepare your competitive edge "in hiding" to give surprise to your competitors.

3. Tough times results in innovation. It is highly probable that your company will have the "innovation" advantage as you try to come up the adversities of a low-lying market. This innovation can become a catalyst when the markets are strong and can become the deciding factor.

4. You can concentrate in building the right processes, measurements, quality control systems and genetic-composition of your company which will result in its rapid growth when the right time comes.

5. Your expenses will be lower in building the fundamental framework for the company.

It will well known that markets have both the ups and downs. I feel "downs" should be well utilized to prepare the company for taking maximum advantage of the "ups". It makes much more business sense and also keep your spirits up!

Note: It is important to be patient. It is very important to know that you are preparing for the "good days" and, it is most important to know that you should not blow up all your money, since capital is another thing that you need to scale up your company fast when the right time comes.