Proper project management is key to a successful project. To manage multiple projects and teams which are geographically spread across the globe, you need a quality project management tool.

As a medium sized web development company, we looked around for some quality software which suits our requirement and does not burn a hole in the pocket. Here is our pick!

Basecamp HQ:- A nice, minimalist simple to use software true to the philosophy of 37signals, the company which built it. This software is only available in a SaS (software as service) model. IMO this software best suits small projects which are communication centric. It lacks version control, task management, project tracking along with cost-benefit analysis.

Overall, very easy to easy and adapt, but reporting is not up to the mark. If you are a small business and you do most of your project management yourself, this can be a good choice for you.

Intervals:- It seems to have picked up the baton where Basecamp HQ has left. It also works on a SaS (software as service) model. It has more features (specially in terms of reporting and role management) than Basecamp HQ, thus making it suitable to manage complex projects across a large organization.

Overall, it is a good attempt to overcome the shortcomings of Basecamp HQ. However it needs to improve on its usability. It also needs to provide staged progression in terms of features and complexity so that small businesses can adapt the system. I am sure that this software will become popular as they keep improving and become old. For a SaS model company, time-tested reliability is more important than anything else.

Ace Project:- A comprehensive project management software with user friendly interface and short learning curve. It has different licensing policies and therefore you can rent or buy off (with our without source code) the software to suit your organizational needs. This software is around for quite some time and therefore seems to be reliable.

It has decent reporting capabilities, but not as good as what Intervals claim to have!

Dot Project:- The best free open source project management software that I have come across. This software looks flexible and extendable. You can plug in various modules, including Mantis (for bug tracking). The usability and reporting leaves much to be desired. So if you are looking at free project management software with access to source code, Dot Project is a good choice.

Conclusion:

There is nothing called a perfect project management software. The usage, the users and the desired result determines the one which suits best for a given organization. So take your pick from the above mentioned toolset.

I recently read Ed Kohler’s comment where he has ranked the importance of various "Google Apps" programs in the following order:

1. Docs
2. Presentation
3. Spreadsheet

However, I beg to differ.

In my personal experience I have found spreadsheet to be most used online collaborative tool of the entire office suite.

An online spreadsheet can be used in hundreds of ways for different purpose and help you collaborate much better for several reasons:

1. Spreadsheets keep data in a more organized way which can be further imported / exported as a comma delimited file and also imported / exported from a third party database

2. Some common usage can be sales tracking, basic level project tracking, bug management, issue tracking, any collaborative data gathering, managing petty accounts, etc. The list is endless. You cannot do all this using word processor or presentation tools online.

3. Every spreadsheet has several sheets, which enables various versions of inputs to be gathered from different sources, all put together in one place with a very easy-to-shuffle mechanism.

May be my opinion is based on the way I use Google Apps!
What is your opinion?

Abhishek